Birth register extract (partial register extract)

Like a birth certificate, the birth register extract from the Central Civil Status Register (ZPR) can be used as official documentation before authorities. 

The birth register extract is available online via ID Austria about your own data or at the registry office.

To prevent third parties from freely accessing data, the right to a birth register extract is limited to a specific group of people and usually only available at the registry office.

The following people can request a birth register extract, provided that this is not precluded by any overriding interests worthy of protection in respect of the persons to whom the registration relates:

• persons to whom the registration relates and other persons whose civil status is affected by the registration;
• persons who establish a legal interest in doing so.

There are no deadlines.

All authorities responsible for civil status, i.e.:

•  the Registry Office or Registry Office Association^{German text} of the municipality;
• in Chartered Cities: the Municipal Administration^{German text};
  • in Vienna: the Registry Offices in Vienna (City of Vienna)^{German text} (MA 63)

Austrian representative authorities abroad, if the birth is fully recorded in the central civil status register.

When visiting the registry office in person, the birth register extract is usually issued immediately, provided that the data has already been stored in the Central Civil Registry (ZPR).

• for applicants appearing in person: official photo ID;
•  if applicable, evidence for the purpose of establishing a legal interest.

For the application

• Verbally: no fee
• In writing: 21 Euro

For the issue of a birth certificate

• Federal administration fee: 11 Euro
• Federal administrative levy: 2.10 Euro

There are no fees for the first issue of a birth register extract for a child, provided that the birth register extract is issued within two years of the child’s birth (i.e. by or on the 2nd birthday).

An electronic birth register extract can be requested via the digital certificate service. There is no charge.

Additional information may be issued by the authorities (municipal registries of births, marriages and deaths) in individual cases.

• Personenstandsgesetz (PStG)
• Personenstandsgesetz-Durchführungsverordnung 2013 (PStG-DV 2013)

Retrospective registration in the ZPR

For births that took place before November 1, 2014, it may be necessary to retrospectively enter the data in the register in order to issue a register extract.

The retrospective registration of a birth in Germany is carried out by the registry office that recorded the civil status event in the birth register.

If the birth took place abroad, it can be retroactively recorded at any registry office in the ZPR.

Foreign documents in foreign languages must be submitted with a translation for retroactive recording. These must also be apostilled or certified on a regular basis.

Further information on apostilles and certification can be obtained from the Federal Ministry for European and International Affairs (BMEIA)/Office for Consular Certification (0501150-4425; beglaubigungen@bmeia.gv.at).

Birth Register Extract (Birth Register - Copy)^{German text}

• Electronically: registration using ID Austria (id.austria.gv.at) or EU Login (via the digital service "Request certificate")
• In Writing or in person: (an official photo ID card)

An appeal against a decision by the department responsible for civil status can be filed with the relevant Regional Administrative Court. This must be submitted within four weeks to the authority which issued the decision.

There are no assistance or problem-solving services.

Further service points

Support is provided by the local municipal registries and further information can be accessed electronically at österreich.gv.at.